8 Useful Maintenance and Upkeep Tips for Property Managers

Tips For Property Managers on Maintaining a Home

As a property manager, your responsibilities usually depend on your agreement with the tenants and the property owners (if you’re not the owner as well). This means that there are lots of different areas and details where negotiation is possible. However, all the things you need to keep in mind, from regular maintenance tasks to emergency fixes, can still make your job overwhelming. So, to help you stay organized and in control, here are a few tips that should make your job a bit easier.

Home Maintenance Tips For Property ManagersKnow the property

First things first, you need to know the property you’re managing. You might think that you have a good idea of what’s going on inside it, but how well do you actually know it? In other words, you should know what has and hasn’t been replaced, and when, so you can prevent incidents before they happen. Also, if you don’t know every single detail about your property – which is completely understandable if you’re in charge of more than one place – make sure your tenants know how and when to contact you. So even if something does unexpectedly break, you’d all be able to do something about it right away.

Make use of technology

As mentioned, if you happen to be managing more than one property, keeping everything under control can get tricky. This is where technology can help you, as there are many useful apps that can make this job easier for you. For example, you can use property management software, which can make the above-mentioned communication faster and easier, and it can help you safely store as well as access the digital copies of all the necessary documents. In short, you’d have everything you need in one place.

Change the batteries on the smoke detectors

Since the smoke alarm is always on, it’s easy to forget about it and just assume it’s working. However, by doing so, you’d be taking a huge risk that could cost you more than just the apartment. In other words, replacing the batteries at least twice a year could actually save somebody’s life.

The best way not to forget this is to include it in your regular maintenance plans. For instance, most property managers schedule regular maintenance projects in spring and fall. So, since it’s always better to be safe than sorry, don’t forget to add this small detail to your to-do list.

Test the heating and air-conditioning

Another thing you should include in your regular maintenance plans is testing the AC unit and the heating. Doing so before your tenants actually need to use the cooling or heating system could save you a lot of trouble later.

After all, it’s something that will undoubtedly be used, and nobody wants to discover that their AC unit doesn’t work in the middle of the hot summer. Therefore, make sure to clean the vents, vacuum, change the filters, and then test if everything is working as intended. Plus, doing so regularly can make the equipment last for longer, so it would definitely pay off in more ways than one.

Check for water damage and leaks

From time to time check for any possible water damage or leaks. What you’ll want to look for are soft spots on the ceilings and walls, as well as any signs of damage around the toilets, showers, sinks, boilers, and pretty much any area that can come into contact with water. It’s very important to notice these signs on time, as untreated leaks can lead to some serious material damage as well as mold, which can be a pain to remove later.

Have an emergency plumber on speed dial

Speaking of leaks and water in general, having a few professionals on speed dial is essential – and one of these professionals should be a good plumber. This way, if anything does happen to the pipes and bathroom in general, you’d be able to react fast enough and prevent too much damage.

Otherwise, you’d have to keep trying different numbers until you find a plumber who happens to be available at the moment – and you’d also have to hope they are good enough. Therefore, make sure to choose one that is experienced and perhaps not too busy.

Know when you should call the professionals

You might be a good handyman – or your tenants might think that they are – but there are some things that nobody except a professional should try to fix. After reading the above-listed tips, you can probably get a pretty good idea of what those things are. However, it still doesn’t hurt to be said – don’t be too confident when it comes to maintenance.

It’s always better to be safe than sorry, so never regret investing a bit more in quality work. Trying to fix things yourself when you’re not qualified to do so can often make things worse and cost you much more than hiring a professional right away would. So, keep it in mind – and make sure your tenants know so as well.

Be honest

Finally, one of the most important tips is – be honest. If you know that certain repairs might take weeks, don’t lie to the tenants. Never sugar-coat the issue, as nobody can gain anything from lying – on the contrary, you could lose good tenants. You could also ruin your own reputation.

Moreover, your tenants are more likely to accept and handle any potential issue, no matter how uncomfortable, if you tell them everything you know about it. Set their expectations to a reasonable level, and you will build valuable trust that could last for a long time.

Final thoughts

Being a property manager can be a stressful job, as there are many things to keep in mind – multiplied by a number of properties you manage. However, if you manage to organize your time well, set some rules beforehand, and stick to your schedule, you should have no trouble maintaining your properties successfully. So, consider the listed tips, apply them, and your job should become at least a tiny bit easier and much more enjoyable.

Additional Helpful Real Estate Guidance

  • First time home buyer mistakes – when buying a home for the first time it is very easy to do things you shouldn’t. In the article at Maximum Real Estate Exposure, learn the common mistakes that should be avoided if possible.
  • Why waiving a home inspection is risky – when you are ready to purchase a home, the inspection will be a vital part of that. The home inspection allows you to learn about the home as well as discover any significant structural and mechanical issues. Never waive your home inspection.
  • When buying or selling a home never accept dual agency – see why dual agency in real estate is so bad for buyers and sellers in the article at Realty Biz News. The only party who benefits from dual agency in the real estate agent.
  • Guide to purchasing your first home – see some fantastic advice for buying your first house. You’ll see guidance from multiple top real estate agents providing expertise to navigate through your first property.
  • What to know about buying in a flood zone – when you are purchasing a home near water it is imperative to check to see if you will need flood insurance. This type of property insurance can be very expensive. See a great guide on what to know about flood insurance.

Use these additional home buying resources to make excellent decisions when you are purchasing a home.

Chloe TaylorAbout the author: The above article on maintenance tips for property managers was written by Chloe Taylor. Chloe is a graduated journalist from Adelaide and a regular contributor to Smooth Decorator. She loves everything related to decor, aesthetic and lifestyle topics. She is also passionate about photography.

Her biggest dream is to travel the whole world and take some stunning photographs of beautiful places. Besides all this, she enjoys drinking coffee and reading a fascinating book

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